Presidential Management Fellowship
Posted by Rachel on Oct 8, 2011 in Fellowships and Scholarships | 4 comments
**Note for 2013 Applicants: I am a 2011 fellow and the process changed dramatically in 2012; I anticipate it changing a lot this year as well. Sometime in the fall of 2012 I will write an update on the process but for the time being, treat this post as historical insight into a fast-changing process**
As I write this, roughly 9,000 nominees for the 2012 Presidential Management Fellowship are preparing for, or have completed, the Online Assessment, the second step on the path to becoming a Presidential Management Fellow. I went through the 2011 application process, and posted a review of the semi-finalist in-person evaluation last winter. I’ve since started work as a PMF for the U.S. Forest Service working in the Southern Region based in Georgia. I’ve been here since June, and it has been a great summer! I have interesting work, supervisors and colleagues I respect and enjoy collaborating with, and . The Forest Service is very supportive of the PMF program. They have a PMF webpage, a dedicated PMF coordinator for the agency, and the Chief even allocates funding to support several PMF positions (after an internal competitive application process).
I put together some thoughts and advice about the PMF process. Bear in mind that the assessment process changes every year. This is what I gleaned from the 2011 process, and your experience will be different. But really, that shouldn’t worry you: the assessment tests how well you think on your feet, communicate ideas, and collaborate. It is not designed to test knowledge of any subject area.
My strongest piece of advice would be: don’t look for information or advice about the assessment process online, particularly online forums or comments. (Yes, I realize that that is what you’re doing right now, right here) I did this last year, and found it a little unsettling to realize exactly how anxious and stressed out other semi-finalists were. There was a lot of strategizing and plenty of rumors flying around, none of which were accurate or even useful when it came to the actual assessment. Remember, you won’t be tested on your knowledge of any particular subject, but rather your ability to think on your feet, communicate ideas and collaborate.
Nomination. Ask for a photocopy of the form as well as the fax receipt then call to ensure it was received (check the website to ensure you give OPM sufficient time to process before calling). Keep the copy and the receipt, just in case.
The Online Assessment is largely pretty straight-forward. Find a quiet place to work and have something to munch on. Make sure your internet connection won’t be interrupted during the assessment. Try to be honest and straight-forward on the multiple-choice questions, which you will find somewhat lengthy and repetitive. You’ll find the same question coming up over and over again in slightly different context, and it is easier to be consistent when you’re just saying what you think! Other questions will ask you about appropriate behavior in a professional workplace. See the PMF Assessment Prep Guide for examples.
Finally, you will have a short essay prompt. This is something you CAN prepare for (great, right!). Write down a list of questions for yourself (see the guide for examples), cut them into slips of paper. Every day, sit down at your laptop, pull out a stop watch, set 5-20 minutes on the timer, and pull a slip out of the bag. I wrote position papers because I found that interesting, and swapped positions, giving myself ten minutes for each. Check out the PMF Assessment Preparation Guide for examples of writing prompts to use for 2012. This is NOT what you’ll be doing in the assessment, but it is a good way to practice writing under a short deadline and critical thinking. The goal is not to guess what the essay prompt will be, but rather to get comfortable writing. Stop the instant your timer finishes. This WILL help you prepare, and I urge you to do this every day for at least two weeks prior to the online assessment (repeat when you prepare for the in-person evaluation). If you do not do this, just try to stay calm, write quickly and persuasively, and give yourself the last 30 seconds of your essay to fix typos and make sure you don’t have any sentence fragments.
The In-person Assessment. Hopefully you live somewhere close to one of the testing centers. If you don’t, try to arrive the night before the assessment. If you’d rather be assigned to a different testing center, or want a certain day, go ahead and request that. I heard people had good luck requesting alternate days, and even alternate centers when they had issues with weather/travel. You may only hear a week ahead of time where you’ll be going (I got two week’s notice). I’d suggest a business dress code (yes, this means a suit). 90% of the applicants wore suits at my assessment. Several people dressed business casual (button up shirt/blouse and slacks/khakis but no jacket). One person dressed casually and really stuck out. Arrive early, expect delays. Double-check that you have everything on the required list (ID!). Print out the admission ticket. Here’s a key piece of advice: bring your water bottle and snacks to keep you going through the day. There will be breaks and plenty of down-time, but it was rarely scheduled (so we had no idea how long we would have). I brought a bag of beef jerky, a handful of fruit bars, a couple of apples and a bag of mixed nuts. I’d also suggest bringing extra pencils and pens, book/journal(s), laptop, and headphones. Be over-prepared. We ended up having a long day (staying about 11.5 hours) and I know some test centers had even longer days, so be ready to be there ALL day.
After you get through security, someone will be waiting inside for you to direct you to the testing location. There you will be assigned to one of several rooms with 9 other semi-finalists and left alone. My room contained a wide variety of people and backgrounds, the majority were JDs or MBAs. They were mostly from California, though we had one person from another state and one person who had flown in from Europe for the assessment. We spent the first hour getting to know each other – I was VERY impressed with everyone that I met. Without exception, I found all the semi-finalists I met to be accomplished, interesting, and extremely bright. Don’t let this intimidate you. Remember, you’re among peers – and this is an opportunity to demonstrate that you can collaborate in a (somewhat competitive) environment.
The events of the day will be staggered so that each group (and everyone) can participate in each one. Expect to have a lot of down time. Make sure you get to know a couple of people so that they will come find you in the bathroom/coffee kiosk/wherever if your name gets called and you’re not there. Be professional throughout the day – treat the other semi-finalists as you would a co-worker … or a potential boss. Adhere to the instructions you receive (e.g., don’t discuss the evaluation modules with each other). The three big events are the written essay, the individual persuasive argument, and the group discussion (probably referred to differently, I don’t remember what they called them):
–Written Essay: You will be in a room with a dozen others on laptop computers. You will be told very explicitly how to title, save, and submit your essay. Be very careful that you comply with the instructions. Be VERY careful that you READ the written instructions carefully before beginning. Bring all the tools you are allowed to bring (pocket dictionary)! Reprising your daily writing self-assignment to get ready for this is a great idea. Give yourself longer this time, practice segments of 30-45 minutes (I can’t remember exactly how long our time limit was, but per the Assessment Prep Guide it was 45 minutes). Give yourself time at the end to review your work, check spelling and grammar. This is very important for this assessment.
–Individual Persuasive Argument (NOTE: this will be different for 2012!): You will be taken, alone, to a room and given several sheets of blank paper, instruction, and a prompt. Ask for a few extra pages. You get ~15 minutes to consider the prompt, decide whether you will argue for/against, and prepare a presentation, then you go to a room with a small group of people to whom you provide a five minute presentation of the topic. For 2012, this topic is now a structured panel interview, so I won’t describe this element in detail.
–Group Discussion: Along with a group of 2-3 others, you will be brought to a room where you will be given a topic. You have a short amount of time, maybe ~10 minutes, during which you will discuss the prompt with your group. You will have a writing implement and scratch paper (which is collected afterwards). Everything you say or do will be closely observed by a panel of judges, who will take notes on how effectively you collaborate and communicate in the group. Your group will have to come to an agreement on what position you wish to take on the topic then prepare a presentation that supports your position, then complete a short presentation to the panel. This is a difficult portion of the assessment. You want to demonstrate leadership but not overpower the group (and recognize that you’re in a group of capable, effective leaders who also want to demonstrate leadership)! You want to collaborate effectively and develop cohesion within the group, but not appear that you’re simply changing your position for no other reason than to complete the exercise. Everyone needs to play a role in the presentation, but the presentation needs to be effective and well-organized. In short, this can be tough. I have several suggestions for this portion of the in-person assessment: 1) Know everyone in your group’s name. Address them by name during the exercise and make direct eye contact. While you’re at it, write down the panelists’ names, too! That way if you are asked a direct question, you can respond with their name “I’d be happy to respond to that, Rachel.” 2) Bring a watch with a stopwatch (if you don’t have one, you can purchase one for $10). You will be timed, but likely not have access to a timer. Keep your group appraised of what time it is if they do not have stopwatches or are not paying attention to the clock. 3) Don’t get into arguments. This should be obvious, but you don’t have time for arguments, and it doesn’t reflect well on you individually or as a group. If you disagree with the conclusions the group is going in, speak up early, present your ideas in a concise way, then find a way for the entire group to move forward on the same page. Defuse disagreements, use them as an opportunity to display your effective interpersonal and facilitation skills. Ultimately, it really doesn’t matter what point of view your group advocates for, just how effectively you can advocate for it. 4) PARTICIPATE. No matter how you take part in this exercise, you must be actively involved and participating throughout it. You will be individually graded on the panel and if you don’t participate, you will not do well. Take responsibility for involving yourself – and everyone else – in the panel, particularly if someone else is dominating the discussion. 5) When you present your portion of the presentation, stand up, even if the other members of your group present their portion from a seated position. Speak clearly, make eye contact, and smile! If you must read from your notes, look up from them at the panelists frequently.
Finally, the job hunt! Some PMF-finalists I met assumed “finalist” meant “hired”. In reality, when you become a finalist, you are really at the beginning of the hiring process. For some, it can be lengthy and involve a lot of effort, but you have a while to find and start your new position. Many PMF finalists attend a jobs fair in Washington D.C. It is usually held in April, and many agencies planning to hire PMF(s) are there to conduct interviews. I suggest being proactive early in the process – contact the agencies and offices you are particularly interested in. Don’t wait until the job fair – many vacancies have been filled well before the jobs fair. Though agencies will ask you to apply via email, I strongly suggest following up by phone as many people are receiving dozens if not hundreds of responses to PMF vacancies. By the time I accepted my position a week before the jobs fair, I had participated in a dozen interviews. Many positions are filled long before the job fair. However, not all agencies hire on the same schedule- By contrast, I continue to receive follow up emails (as recently as September) from various agencies who received my initial application in March or early April and are only beginning their interview process now, different agencies have different timetables. If you don’t find a position at the jobs fair, don’t despair. You will have a full year to find a PMF position.
Good luck, and feel free to get in touch if you have any questions.
As you sit down to complete the online assessment, take a moment and make sure that you have the proper system and browser requirements. This is especially important for Mac users, who should complete the assessment using Internet Explorer.
To begin, applicants should select a career track, Traditional or STEM, and their qualifying discipline for that track. It is important to remember that you will only be able to choose ONE track.
The PMF online assessment has three sections:
- A video-based situational judgment assessment;
- A questionnaire designed to assess specific work styles and work-related characteristics required for success and fit in the PMF Program; and
- Three essay questions that are collected during the application process.
EACH SECTION IS UNTIMED AND YOU ARE FREE TO TAKE BREAKS IN BETWEEN SECTIONS. You do not have to complete the assessment in one sitting, except for the essay portion, which has to be completed all at once. As a result, we’d recommend that you read everything carefully. We live in a fast-paced world where we’re conditioned to breeze through information. Resist the temptation to skip over the instructions quickly and think you’ve got it. Take your time and understand what’s being asked of you. Since the application and assessment are untimed, there’s no need to rush.
WHILE IT IS UNTIMED, OPM TELLS YOU THAT IT COULD TAKE 1-2 HOURS TO COMPLETE THE ENTIRE APPLICATION. Take that time seriously. OPM also suggests that you do it all in one sitting. We’d second that notion as well. Block out 2-3 hours in a quiet place without interruptions so that you can focus. You’ll be glad you did it that way as you’ll end up with a stronger application.
IN TERMS OF YOUR ESSAYS, A GOOD IDEA IS TO COPY AND PASTE THEM THEM FROM A WORD PROCESSING SOFTWARE INTO THE ONLINE ASSESSMENT. This is smart for two reasons:
- The essays have a minimum and maximum length allotted. Track your progress using your word processing software.
- Save your essays! You will need a copy of your essays if you move on to the Semi-Finalist round because they will be used for interview questions during the in-person assessment.
SPEAKING OF SAVING, LAST YEAR’S MODULE HAD NO PLACE WHERE A PERSON COULD HIT “SAVE.” A nervous applicant might be worried that they could exit the module and lose their answers. What we found, however, was that every time you log off and log back in (which we did deliberately a few times to test this theory), it saved our work. If you’re worried about that for any reason, please see the bonus tip below.
WHEN YOU’RE DONE, YOU’RE DONE. Once you complete the video portion of the assessment and hit submit, you cannot access it again. Before hitting submit, you can start and stop, and your responses will be saved. You can also navigate forward and backward when you are in the video and questionnaire portions, BUT when you are finished responding to all of the questions and hit submit in a section, that’s it. No do overs.
While each of the above sections seems straightforward, the online assessment is most likely different from any other test you have taken. Some PMFs we surveyed about their experience were confused at the nature of the questions.
“I didn’t do any formal preparation for the online assessment. I was told by people who had experience with it that you shouldn’t try to overthink it – they said your best bet was just to answer honestly and go with your gut. All I did was make sure I set aside enough time and did it in a place I felt comfortable and could concentrate.”
– Pat Hodgens, PMF Class of 2013, Department of Labor
“Many of the questions were repeated in slightly different ways to see if you would answer consistently. It felt like I was getting everything “wrong” but realistically there was probably no wrong answer. Many had an obvious answer as well, if you are able to work well with others and perform well on the job, etc.”
– Elizabeth Fischer Laurie, PMF Class of 2011, General Services Administration
“The only thing you know for sure is that they are looking for leadership qualities. Just be honest. One of our online assessments was personality leadership. I’m not sure what it tested. We answered a lot of strange questions that you couldn’t prepare for – they weren’t knowledge-based so you just have to trust that you are a good candidate and answer those questions honestly.”
– Ashley Cassels, PMF Class of 2010, Small Business Administration
A lot of the questions were trying to determine the potential PMF’s personality. While there are no right/wrong answers, the PMF program usually tries to look for well-balanced, sociable, intelligent, flexible people with a strong work ethic and an enthusiasm for getting the job done, and being creative to do so if necessary.
Overall, the most solid advice we can give you for the online assessment is: be yourself, don’t overthink questions, and make an effort to move efficiently to get through all the questions.
“I did not do a whole lot of prep for [the online assessment]. We did receive a little practice guide that had a couple questions. I went through that multiple times. A former PMF suggested going through the LSAT practice book, so I did read through that. It was helpful to get me in that logical frame of mind. [My advice is to] just go sit in a library for an afternoon and read through the LSAT practice book to get the gist of how you’re supposed to be thinking on the logic portion of the assessment.”
– Kaleigh Emerson, PMF Class of 2010, Centers for Medicare and Medicaid Services
Advice from a Career Counselor:
“What the PMF is looking for is collaborative team-builders. What they are not looking for are alpha personalities. I have seen some outstanding candidates who I knew were strong personalities get knocked out in the first round.
They are thoughtful, self-effacing people, total team players, fiercely committed to public service, patriots, and that is really what you need to be to be a PMF. You can’t make yourself into a personality that you’re not and if you think you’re a strong alpha personality, take the test and see what happens.”
Want more tips about the entire PMF Process? Download the full version of the guide here!
The guide shares advice with applicants based on interviews with current and past PMFs, career advisors, and federal agency program coordinators.
2016 PMF Application: OPEN THREAD
(Archived – 2015 PMF Application Open Thread
Archived – 2014 PMF Application Open Thread)